DGLL League Privacy Notice
The
Derbyshire Girls & Ladies League take your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal
information we collect from you. We are the data controller, responsible for
the processing of any personal data you give us. We take reasonable care to
keep your information secure and to prevent any unauthorised access to or use
of it.
What
personal data we hold on you
Personal data means any information about an
individual from which that individual can be identified.
We collect, use, store and transfer some personal data
of our participants [and their parents or guardians], and other League members.
You provide information about yourself and your members when you
register with the League, and by filling in forms at an event or online, or by
corresponding with us by phone, e-mail or otherwise.
The information you give us may include name, date of birth, address,
e-mail address, phone number, gender, and the contact details of a third party
in the case of emergency. We may also ask for relevant health information, which
is classed as special category personal data, for the purposes of health,
wellbeing, welfare and safeguarding. Where we hold this data it will be with
the explicit consent of the participant or, if applicable, the participant’s
parent or guardian.
Where we need to collect personal data to fulfil League
responsibilities and you do not provide that data, we may not be able honour or
administer your registration.
Why we need
your personal data
We will only use personal data for any purpose for
which it has been specifically provided.
The reason we need participants’ and members’ personal
data is to be able to run the football league and arrange matches; to
administer registration and provide the league services you are signing up to
when you register with the League as a club or participant. Our lawful basis
for processing this personal data is that we have a contractual obligation to anyone
as a participant or member to provide the services they are registering for.
We have set
out below, in a table format, a description of all the ways we plan to use
personal data, and which of the legal bases we rely on to do so. We have also
identified what our legitimate interests are where appropriate.
Purpose/ Processing Activity |
Lawful Basis for
processing under Article 6 of the GDPR. |
Processing league application for membership & registration forms |
Performance of a contract |
Organising matches |
Performance of a contract |
Sending out match or League information and updates |
Performance of a contract |
To check compliance with our League criteria to participate in the
League |
Performance of a contract and Legitimate Interests. Our Legitimate
Interests are that we need to ensure that participants meet the appropriate
criteria to ensure that the matches that are organised are fair. |
Sharing data with or about referees |
Performance of a contract |
Sharing data with the club you are a member of, county football
associations, other leagues and the FA |
Performance of a contract |
Sharing data with committee members to provide information about league
activities, registration renewals or invitation to social events |
The League has a legitimate interest to maintain participant
correspondence for league community purposes. |
Sharing data with third party service or facility providers |
The League has a legitimate interest to run the organisation
efficiently and as it sees fit. Provision of some third-party services is for
the benefit of the League and participants. |
Sharing anonymised data with a funding partner as condition of grant
funding e.g. Local Authority |
The League has a legitimate interest to run the organisation efficiently
and as it sees fit. Application for funding is a purpose that benefits the League
and participants. |
Publishing match and league results |
Consent. We will only publish personal data on our website, in
newsletters or social media, including images and names, if we have your
consent for us to do so. In the case of children under the age of 13 then
only with written consent of parent/guardian |
Sending out marketing information such as newsletters and information
about promotions and offers from sponsors |
Consent. We will only send direct marketing if you are an existing
member, participant or other associated individual and you have not
previously objected to this marketing, or, you have actively provided your
consent. |
To ensure we understand possible health risks |
Consent. We will only process details on anyone’s medical history with
their consent. |
Sharing data publicly on the Full-Time, GotFootball or DGLL App systems |
The League has a legitimate interest to communicate about you where
necessary to administer the League by using GotFootball, The FA’s Full-Time
system and the DGLL smartphone/tablet APP to manage teams and fixtures,
produce and publish match reports and organise fixtures and events. The League shares personal data through
publication on GotFootball & The FA’s Full-Time system of results, stats
and any match reports produced by clubs or leagues that are included on the
system and their related websites. |
Who we share your personal data with
When you register
with the League, your information, if you are a coach or volunteer will be or
if you are another participant may be entered onto the GotFootball system database
which is administered GotFootball &
in future Whole Game System database,
which is administered by the FA. We also pass your information to the County FA/
FA for affiliation purposes and may share your information with other leagues.
We may share
personal data with selected third parties, suppliers and sub-contractors such
as, coaches or match organisers. Third-party service providers will only process
your personal data for specified purposes and in accordance with our
instructions.
We may disclose
personal information to third parties to comply with a legal obligation; or to
protect the rights, property, or safety of our participants, members or
affiliates, or others.
The League’s data processing may
require personal data to be transferred outside of the UK. Where the League
does transfer personal data overseas it is with the sufficient appropriate
safeguards in place to ensure the security of that personal data.
Protection of your personal data
We
have put in place appropriate security measures to prevent personal data from
being accidentally lost, used or accessed in an unauthorised way, altered or
disclosed.
How long we hold your personal data
We keep personal data on our participants
while they continue to be a participant or are otherwise actively involved with
the League. We will delete this data upon request after a participant has left
or otherwise ended their registration or affiliation, or sooner if specifically
requested and we are able to do so. We may need to retain some personal data
for longer for legal or regulatory purposes.
The
personal data that is stored the GotFootball System is subject to the GotFootball
privacy policy, so we advise you review that policy together with this notice.
If anyone would like their personal data to be deleted from GotFootball System,
then please contact GotFootball.
The personal data that is stored on Whole Game
System is subject to the FA’s privacy policy, so we advise you review that
policy together with this notice. If anyone would like their personal data to
be deleted from Whole Game System, then please contact the County FA.
Your rights regarding your personal data
As a data subject participants may have
the right at any time to request access to, rectification or erasure of their personal
data; to restrict or object to certain kinds of processing of their personal
data, including direct marketing; to the portability of their personal data and
to complain to the UK’s data protection supervisory authority, the Information
Commissioner’s Office about the processing of their personal data.
As a data subject, participants are not
obliged to share their personal data with the League. If they choose not to
share their personal data with us, we may not be able to register them with the
League.
We may update this Privacy Notice from time to time
and will inform you to any changes in how we handle personal data.
If participants have any questions about this
Privacy Notice, then please contact secretarydgll@gmail.com
GotFootball Privacy Policy
FA Privacy Policy
http://www.thefa.com/public/privacy/wgs-portal